instructor will be. The department head will review and approve each Monthly Training Plan and keep copies of all the Monthly Training Plans. The PBFT uses the compiled package as its primary tool in scheduling training. Weekly Training Schedule Each week after the PBFT, the department heads will provide each training group within the department a copy of a single Department Weekly Training Schedule. The single schedule should include all training applicable to the department. No changes to this weekly schedule should be made without approval of the department head. This schedule indicates when and where the training will be conducted. TRAINING RECORDS The true measurement of training performance is the training record. Your basic objective in keeping training records is to record training in the simplest manner possible. Retain training records only as long as specified by the command. Keep the minimum amount of information required to document the following: Who received the training. What training was accomplished. When the training was accomplished. What training remains to be accomplished. Training records are regularly examined as part of the administrative portion of many inspections at most commands. Investigators usually inspect training records when looking into safety-related incidents. They use them to determine whether existing training requirements are adequate to prevent further injuries or damage. DIVISION OFFICER’S NOTEBOOK The Division Officer’s Notebook is a useful reference readily available to you. In it you should keep precise records of training and qualification information about your personnel. As you know, for personnel to advance in rate, they must first complete their personnel advancement requirements (PARs). The opportunity for your personnel to advance depends on current and future vacancies within their rating. However, their ability to advance depends on the knowledge, performance, and experience they receive through training. Frequently monitor each person’s progress and completion  of  all  eligibility  requirements  for advancement. You can find the eligibility requirements for every rating in the Advancement Handbook for Petty Officers, NAVEDTRA 71000. AUTOMATIC DATA PROCESSING, SNAP II, AND COMPUTER FILES Today’s  fleet  sailor  lives  in  a  complex, ever-changing environment that involves increasing operating tempos and decreasing manpower inventories. Our sophisticated Navy equipment and weapons systems continue to demand more of your professional time. At the same time, you must perform routine but equally important administrative functions. To the fleet sailor, there seems to be no end to the increased administrative responsibilities. The  Shipboard  Nontactical  Automatic  Data Processing System (SNAP II) was designed specifically to reduce the administrative workload. The goals of the SNAP II are as follows: To collect information only once To provide maximum automated interface with other fleet- or shore-automated information systems To require minimal supply, maintenance, and training support To require no additional shipboard personnel When properly used, the SNAP II or other computer systems can provide you with instant access to most of the  training,  administrative,  and  manpower management data you will need. SUMMARY Safety and training are closely related. Training programs should promote mishap prevention through hazard awareness. Such training can be on-the-job, classroom, or formal Navy school instruction. Training in superior commands links directly to combat readiness. Although you should avoid scheduling training for training’s sake, pertinent required training is extremely valuable. The PBFT ensures time and resources are allotted for training. Monitor, evaluate, and document your unit’s training programs on an ongoing basis to 5-15