Out-of-date references indicate a need to
update the effected ships bill or regulation.
Read and compare the old ships bill or
regulation to the updated references and note
the changes. Changes to equipment that affect
ships bills also need to be incorporated into the
Incorporate the changes into the ships bill or
regulation and update the references listed. You
should now send the rough update and new
references through the chain of command for
This chapter began with a look at the budget
process, preparation of the divisional budget, and
types of budgeting. The budget process begins
with the President and continues down the chain
of command. Although the commanding officer
is responsible for the ships budget, you should
play a major role in determining your divisions
requirements and submitting the requirements up
the chain of command.
At the CPO level of management, you will
find a need for a better understanding of the
supply organization and its procedures. You may
be assigned as a member of an ILO team or as
a department custodian. In these positions, you
must understand budget and quantity require-
ments, ordering procedures, stowage requirements,
and custody records. You will also assist in the
assignment of priorities used by your command.
You will have to become familiar with the infor-
mation contained in the OPTAR, COSAL, SNSL,
ISL, CEIL, and casualty reports (CASREPs).
Other procedures you will become familiar with
may include inventory, investigation, and the
survey of equipment. Your duties may include
everything from initial budget requests to equip-
ment handling or the final disposal of materials
required to keep your ship at its top mission
With the ever-increasing use of automatic data
processing (ADP), the Navy has adapted many
of its tedious and time-consuming tasks to
automation. The two main systems you will most
likely encounter are the Shipboard Nontactical
ADP Program (SNAP I) and the Shipboard Non-
tactical ADP Program (SNAP II).
Counseling personnel is one of the most
important jobs of the chief petty officer. You will
counsel subordinate personnel on profession,
personal, and performance matters. In addition,
you will also provide guidance and review enlisted
evaluations. You will also counsel your subor-
dinates on their enlisted evaluations.
The ability to draft different types of official
letters, messages, and reports is one of the
many tasks demanded of a CPO. Each type of
correspondence has its own set of standards.
These standards are necessary in preparing
correspondence that includes all of the informa-
tion necessary to make it complete and under-
standable. These standards also assist the
writer, as well as the reader, in ensuring that
correspondence gets where it is intended to go.
The standards also help the writer in preparing
information that will be clearly understood.
Proper format, identification, routing, and filing
are all necessary elements of this system.
You should review your command Standard
Organization and Regulations Manual (SORM)
on a periodic basis to make sure it is current
as it applies to your division.
event occurs that affects the
your division; an instruction
equipment is added, removed,
you should check the SORM
is still current.
to ensure it
Afloat Supply Procedures, NAVSUP Pub. 485,
Naval Supply Systems Command, Washington,
Communication Skills, Course 12, Vol. 4,
00012048112, Extension Course Institute, Air
Training Command, Gunter Air Force Station,
Montgomery, Ala., n.d.
Department of the Navy Correspondence Manual,
SECNAVINST 5216.5C, Office of the
Secretary of the Navy, Washington, D.C.,
Financial Management of Resources, Fund Admin-
istration, NAVSO P-3013-1, Department of
the Navy, Office of the Comptroller, Wash-
ington, D.C., 1977.