The custodian should develop an effective
locator system so that specific items of stock may
be located without delay. Storeroom areas, units
of shelving, bins, or other easily identified and
defined sectors should be assigned numerical or
alphabetical designators indicating the fore-and-
aft and athwartship location of sectors within the
storeroom. The location of each item or box of
repair parts should be recorded on the applicable
Afloat Locator/Inventory Record.
Material needed in a hurry (even if not
needed frequently) should always be immediately
accessible. In actual emergencies, accessibility of
vital material has enabled a ship to regain full
capability almost immediately. Common items
that are frequently used should be kept near at
hand. The once-a-month item, usually not needed
in a hurry, should not clutter up bins near the door
of a stowage space.
Sufficient passageways should be provided in
stowage areas so that even the most infrequently
used items can be removed with little or no
shifting of other material. Stowage spaces should
be kept orderly, clean, and in good condition.
You should consult the supply officer if special
stowage problems arise aboard your ship.
Controlled equipage are specific items that
require special management control because their
use is essential for the protection of life; for
example, lifeboats, first-aid boxes, firearms,
binoculars, or items that are pilferable and
easily converted to personal use.
A list of items designated as controlled
equipage is contained in various supply procedural
publications. Items designated as controlled
equipage are carried on board in allowance
quantity only. They are generally under the
custodial responsibility of the department head.
When you are a work center supervisor,
controlled equipage may be subcustodied by
your department head to you. You will then be
responsible for maintaining that piece of
equipage, accounting for it, and inventorying it
Designation of Items to be
Managed as Controlled Equipage
The Controlled Equipage Item List (CEIL) is
an item listing that fleet commanders developed
jointly for special inventory control; that is, a list
of items that are essential for the protection of
life or that are relatively valuable and easily
convertible to personal use.
Excluded from the CEIL are those equipage
items adequately managed through other ship-
board programs. The items managed as controlled
equipage are categorized and listed as signature-
required items and non-signature-required
items in appendix 11 of NAVSUP P-485.
Signature-required items require the signature
of the responsible department head in the original
custody records maintained by the supply depart-
ment. These items also require the signature of
the actual custodian in the department heads
duplicate custody records. Signature-required
items annotated with the # symbol in appendix
11 of NAVSUP P-485 also require that the serial
number of each unit be listed in the original and
duplicate custody records.
Items Designated by the Commanding
Officer or Type Commander
When commanding officers or type com-
manders do not consider the CEIL in appendix
11 to be sufficiently inclusive, they may designate
additional items as controlled equipage (either as
signature-required or non-signature-required).
They may also change non-signature-required
items listed in appendix 11 to signature-required
items when additional control is necessary.
A list of items designated and changed by a
commanding officer is prepared by the supply
officer and approved by the commanding officer.
The original of the list is retained by the supply
officer, and a copy is provided to each depart-
ment head concerned. When items are designated
by the type commander, the supply officer retains
a copy of the type commanders directive and pro-
vides a copy to each department head concerned.
Department Head Records
Your departments basic custody record for
controlled equipage is the duplicate of the
NAVSUP Form 306 furnished by the supply
officer. Receipts, expenditures, and inventories
are posted to the duplicate records as they occur.
The supply officer and the custodial department
head are jointly responsible for ensuring that the
original and duplicate custody records are in
agreement. A comparison of the original and
duplicate copies is required incident to inventories;
however, a comparison of the original and
duplicate of an individual record should be made
each time a receipt or expenditure entry is posted.