RECORDS OF EXPENDING AND
RECOVERING ACCOUNTABLE
MATERIAL
Accounting for the expending and recovering
of supply materials is an important supply
function. Two areas of expenditures, issue and
transfer, have already been covered in this
chapter. We will now discuss the turn-in of
items; the precious-metal recovery program; the
missing, lost, stolen, or recovered government
property program; and material survey.
Turn-In Items
Material in excess of allowance or department
needs should be returned promptly to the supply
department. You should make every attempt to
return material in a ready-for-issue condition. If
the preservation has been destroyed or is marginal,
re-preservation should be accomplished before
turn-in. Material returned to the supply depart-
ment is documented on a NAVSUP Form 1250-1
(for manual afloat activities) or a DD Form 1348-1
(for automated afloat and ashore activities).
Precious-Metals Recovery
Many times in your day-to-day work, you will
be working with equipment that contains precious
metals. This is especially true in the Dental
Technician, Hospital Corpsman, Photographer’s
Mate, electronic and electrical, and some
engineering ratings. Precious metals and metal-
bearing scraps should be separated by generic
category; for example, gold, silver, and platinum.
They should then be turned in to the nearest DOD
property disposal facility. Further guidance on the
reuse of precious metals and the recovery of
precious metals can be found in Recovery and
Utilization of Precious Metals, NAVSUPINST
4570.23.
Missing, Lost, Stolen, or Recovered
Government Property Program
The Department of the Navy has long
recognized the importance of maintaining
statistics on where, when, and how government
property was lost, stolen, or found missing and
how it was recovered.
To provide a medium for recording this
information, the government began the Missing,
Lost, Stolen or Recovered (M-L-S-R) Program in
1973. The ultimate goal of this program is to
improve the Navy’s physical security program and
to provide a method for entering serialized
material into a computer. The M-L-S-R program
also establishes an official interface with the FBI’s
National Crime Information Center (NCIC).
Further guidance, including a detailed list of items
to be reported and how to report these items, is
contained in Reporting of Missing, Lost, Stolen,
or Recovered (M-L-S-R) Government Property,
SECNAVINST 5500.4E.
SURVEY PROCEDURES
When circumstances warrant, such as when
criminal action or gross negligence is indicated,
the commanding officer’s designated represent-
ative may appoint a surveying officer or a survey
board. Persons who are accountable or respon-
sible for the material being surveyed should not
be appointed as surveying officers.
Research action is not required when, in the
opinion of the commanding officer or designated
representative, negligence is not indicated in the
loss, damage, or destruction of government
property. It is not required if, for reasons
known to the commanding officer, negligence or
responsibility cannot be determined. It is also
not required if research under those conditions
would be an unnecessary administrative burden.
Research action is not usually required when a
person accepts responsibility for the loss, damage,
or destruction of government property and
volunteers to reimburse the government. At the
discretion of the commanding officer or the
designated representative, investigative reports
required by other appropriate DOD component
regulations may be used in lieu of the research
under the following circumstances:
• No death or injury is involved.
• No possible claim against the government
exists. Items are determined to be scrap by
an inventory manager.
• Material is cannibalized or otherwise
unaccounted for in the repair department.
• Residue of material cannibalized in the
repair department is considered to have
scrap value only.
• Samples of petroleum products are sent to
a laboratory for examination and testing.
These samples are not normally returned.
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