Medical material has been determined to
be defective by the Bureau of Medicine and
Material quantity discrepancies (provided
that the value of the loss or shortage is less
than per line item and it does not
involve sensitive items) transferred to
disposal are discovered.
Material is lost in transit because of enemy
The criteria for performing further research
on unresolved discrepancies are as follows:
Further research is required on drugs or
precious metals when any discrepancy
occurs, regardless of dollar value.
All items are classified, regardless of dollar
Discrepancy of 0 or more concerning
pilferable items is reported.
An indication or suspicion of fraud, theft,
or negligence exists about any discrepancy.
A discrepancy concerns arms and ammuni-
tion, including all personal arms, whether
or not pecuniary liability is admitted.
Repetitive losses and the dollar value of the
adjustment equals or exceeds projected
costs of the report of investigation.
Bulk petroleum losses exceed the stated
Items are mandatory turn-in repairable,
including items that have been invoiced
and shipped but not received.
Discrepancies are over ,000 (all items).
Further research is requested by the
Responsibility for Survey
The commanding officer of a ship or unit has
command responsibility for the security of all
U.S. government property within the command,
whether in use or in storage. Such command
responsibility requires a thorough observation
of the activities of subordinate units. It also
requires the enforcement of security, safety,
and accounting requirements by appropriate
administrative or disciplinary measures.
As the supervisor, you are responsible for the
loss, damage, or destruction of material by
subordinates under your supervision when the
action or lack of action can be directly connected
to the loss, damage, or destruction of government
You are also responsible for supply stocks that
are stored and used within your division spaces.
Government property may not be converted to
personal use without specific permission or
Report of Survey
As a CPO, you may encounter a time when
you will need to expend accountable material from
your records because of loss, destruction, or
absorption. In most cases you will be required to
initiate a Report of Survey (DD Form 200) to
document the expenditure. The Report of Survey
is an official report explaining the situation.
Depending upon the circumstances, it may also
provide the results of an investigation into the
matter (figs. 4-6A and 4-6B).
NAVSUP P-485 (paragraphs 5125-5128)
provides specific guidance concerning the prepara-
tion and responsibility for the submission of the
Report of Survey. Your responsibility as a CPO
is to document losses or destruction in your work
center as follows:
1. Inform your chain of command immediately.
2. Begin researching the cause and circum-
stances leading to the situation.
3. Try to reconstruct the situation to deter-
mine whether further investigation is
4. Initiate a Report of Survey (DD Form 200)
to document loss or destruction of govern-
Remember, if you are the custodian of loss
or destroyed material, you are responsible and
accountable. Make sure all your research is