of information not recorded elsewhere or of detailed
information that may be required in the clarification of
entries on other pages of the service record. The original
is retained in your service record, and a copy is
forwarded to BUPERS.
REVIEW 5 QUESTIONS
Q1. Your service record contains several pages. What
form is page 1 of your service record?
Q2. Your evaluations are kept in what part of your
service record?
Q3. The Dependency Application/Record of
Emergency Data form is what page of your
service record?
Q4. How often should you update your Page 2?
Q5. DELETE
Q6. What type of information is recorded on your
Page 4?
a.
b.
c.
d.
e.
f.
SIGNATURE AUTHORITY
Learning Objective: When you finish this chapter, you
will be able to—
Identify the purpose of signature authority.
The commanding officer, officer in charge, or other
person acting in either position is responsible for
signing all command documents. Some documents
require the commanding officer’s personal signature.
Documents that require the CO’s personal signature
include those that establish policy or deal with aspects
of military justice. Other documents that require the
CO’s signature are those he/she is required by law to
sign, such as ships’ deck logs.
The CO may delegate (give) signature authority to
both military and civilian subordinates. However, this
authority is normally limited to their specific area of
responsibility. This responsibility may include the work
center supervisor signing a PQS requirement or the
division chief or officer signing off advancement
requirements.
Command personnel authorized to sign command
correspondence are normally listed in a unit
organization manual or instruction. A signature above
the words “By direction” shows that the CO has
authorized that person to sign the document.
DIVISIONAL LOGS AND FILES
Learning Objective: When you finish this chapter, you
will be able to—
Identify the procedures used to maintain
publications, logs, and files.
There are many logs and files division personnel
maintain. Therefore, not all of them are shown here.
They may range from a QM3 keeping a list of all
required chart corrections, an ENFN maintaining a fuel
log for the ship’s boats, or an ET2 listing all field
changes for the surface search radar. Each division of
every ship, squadron, or facility has a certain number of
logs and files that must be kept up-to-date so that the
command can operate efficiently. Here are a couple of
examples:
16-22
Student Notes:
