BLOCK 11—MEMBER’S UIC. Enter the
five-position unit identification code (UIC) of the
activity at which the duty being evaluated was
performed.
BLOCK 12—DATE REPORTED. Enter the
date the member reported to the activity listed in
block 10. Fill in the date using the
year/month/day format.
EXAMPLE: 84JAN01
BLOCKS 13, 14, & 15—OCCASION FOR
RE-PORT. Enter an X and/or one of the
authorized abbreviations. Abbreviations are listed
in the specific instructions for block 15. If more
than one block is applicable, you may make more
than one entry. The following describes the type
of report applicable to each block:
BLOCK 13—PERIODIC. Periodic reports
are those submitted on the reporting dates
listed below:
E-9
30 April
E-8
30 September
E-7
30 September
E-6
30 November
E-5
31 March
E-4
30 June
E-3 and below
31 January
File a periodic report if at least 90 days
has elapsed since the member was last
evaluated. If the member has been on
board the command for less than 90 days,
file a periodic report only if more than 150
days has elapsed since the member was last
evaluated. As an alternative, you may file
a Not Observed report.
1. Extension of Reporting Period. If
the member requests an extension from
BUPERS by letter, commanding officers
may extend periodic reports for periods
not to exceed 90 days when they know the
member will transfer or receive an
“Other” (block 15) report within that
period. This extension authority does not
apply to reports for persons who are
competing for advancement in the cur-
rent advancement cycle or who are in
competition for a special program
(Enlisted Commissioning Program [ECP],
Limited Duty Officer [LDO] Program,
etc.). In no case should more than 15
months elapse between evaluation reports.
2. Special Reports. The submission
schedule listed above does not preclude
reporting seniors from making more
frequent submissions of special reports.
Commanding officers are encouraged to
submit a special evaluation report
whenever justified to document superior
or substandard performance. Additionally,
commanding officers are strongly
encouraged to submit more frequent
performance evaluation reports for
persons in paygrades E-1 through E-3.
Frequent submission of these reports
serves as an effective counseling aid. It also
provides a larger data base from which
command assignments, duty recommenda-
tions, advancement, and retention deci-
sions may be made.
BLOCK 14—TRANSFER. Transfer
reports are those submitted upon a
member’s permanent change of station,
including detachment to and from tem-
porary duty. Reports completed at the
conclusion of a period for annual training
are also considered transfer reports. Give
the reason for transfer and the member’s
next duty station, or the mailing address
for personnel being separated, in block 56
(Evaluation Comments).
1. Transfers in connection with
permanent change of station.
a. From permanent duty station. A
report is required regardless of how long
it has been since the person was last
evaluated.
b. From temporary duty of any
type.
(1) If temporary duty (TEMDU)
was for 30 days or less, a report is not
required. However, the TEMDU activity
should place a performance information
memorandum (PIM) in the member’s field
service record indicating the period of
TEMDU. The PIM should include any
leave/travel the member took before
reporting and a brief description of the
member’s assigned duties. If the member
was attending a school and completed it
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