• Medical material has been determined to be defective by the Bureau of Medicine and Surgery. • Material quantity discrepancies (provided that the value of the loss or shortage is less than per line item and it does not involve  sensitive  items)  transferred  to disposal are discovered. • Material is lost in transit because of enemy action. The criteria for performing further research on unresolved discrepancies are as follows: • Further research is required on drugs or precious  metals  when  any  discrepancy occurs, regardless of dollar value. • All items are classified, regardless of dollar value. • Discrepancy of 0 or more concerning pilferable items is reported. • An indication or suspicion of fraud, theft, or negligence exists about any discrepancy. • A discrepancy concerns arms and ammuni- tion, including all personal arms, whether or not pecuniary liability is admitted. • Repetitive losses and the dollar value of the adjustment equals or exceeds projected costs of the report of investigation. • Bulk petroleum losses exceed the stated allowance. • Items are mandatory turn-in repairable, including items that have been invoiced and shipped but not received. • Discrepancies are over ,000 (all items). • Further research is requested by the accountable  officer. Responsibility for Survey The commanding officer of a ship or unit has command responsibility for the security of all U.S. government property within the command, whether in use or in storage. Such command responsibility requires a thorough observation of the activities of subordinate units. It also requires the enforcement of security, safety, and accounting requirements by appropriate administrative or disciplinary measures. As the supervisor, you are responsible for the loss,  damage,  or  destruction  of  material  by subordinates under your supervision when the action or lack of action can be directly connected to the loss, damage, or destruction of government property. You are also responsible for supply stocks that are stored and used within your division spaces. Government property may not be converted to personal  use  without  specific  permission  or proper authority. Report of Survey As a CPO, you may encounter a time when you will need to expend accountable material from your records because of loss, destruction, or absorption. In most cases you will be required to initiate a Report of Survey (DD Form 200) to document the expenditure. The Report of Survey is  an  official  report  explaining  the  situation. Depending upon the circumstances, it may also provide the results of an investigation into the matter (figs. 4-6A and 4-6B). NAVSUP P-485 (paragraphs 5125-5128) provides specific guidance concerning the prepara- tion and responsibility for the submission of the Report of Survey. Your responsibility as a CPO is to document losses or destruction in your work center as follows: 1.  Inform your chain of command immediately. 2. Begin researching the cause and circum- stances leading to the situation. 3. Try to reconstruct the situation to deter- mine  whether  further  investigation  is necessary. 4. Initiate a Report of Survey (DD Form 200) to document loss or destruction of govern- ment property. Remember, if you are the custodian of loss or destroyed material, you are responsible and accountable. Make sure all your research is thorough. 4-19