RECORDS OF EXPENDING AND RECOVERING  ACCOUNTABLE MATERIAL Accounting for the expending and recovering of supply materials is an important supply function. Two areas of expenditures, issue and transfer, have already been covered in this chapter. We will now discuss the turn-in of items; the precious-metal recovery program; the missing, lost, stolen, or recovered government property program; and material survey. Turn-In Items Material in excess of allowance or department needs should be returned promptly to the supply department. You should make every attempt to return material in a ready-for-issue condition. If the preservation has been destroyed or is marginal, re-preservation should be accomplished before turn-in. Material returned to the supply depart- ment is documented on a NAVSUP Form 1250-1 (for manual afloat activities) or a DD Form 1348-1 (for automated afloat and ashore activities). Precious-Metals Recovery Many times in your day-to-day work, you will be working with equipment that contains precious metals. This is especially true in the Dental Technician, Hospital Corpsman, Photographer’s Mate,  electronic  and  electrical,  and  some engineering ratings. Precious metals and metal- bearing scraps should be separated by generic category; for example, gold, silver, and platinum. They should then be turned in to the nearest DOD property disposal facility. Further guidance on the reuse of precious metals and the recovery of precious metals can be found in Recovery and Utilization of Precious Metals, NAVSUPINST 4570.23. Missing, Lost, Stolen, or Recovered Government Property Program The  Department  of  the  Navy  has  long recognized  the  importance  of  maintaining statistics on where, when, and how government property was lost, stolen, or found missing and how it was recovered. To provide a medium for recording this information, the government began the Missing, Lost, Stolen or Recovered (M-L-S-R) Program in 1973. The ultimate goal of this program is to improve the Navy’s physical security program and to provide a method for entering serialized material into a computer. The M-L-S-R program also establishes an official interface with the FBI’s National Crime Information Center (NCIC). Further guidance, including a detailed list of items to be reported and how to report these items, is contained in Reporting of Missing, Lost, Stolen, or  Recovered  (M-L-S-R)  Government  Property, SECNAVINST  5500.4E. SURVEY PROCEDURES When circumstances warrant, such as when criminal action or gross negligence is indicated, the commanding officer’s designated represent- ative may appoint a surveying officer or a survey board. Persons who are accountable or respon- sible for the material being surveyed should not be appointed as surveying officers. Research action is not required when, in the opinion of the commanding officer or designated representative, negligence is not indicated in the loss,  damage,  or  destruction  of  government property.  It  is  not  required  if,  for  reasons known to the commanding officer, negligence or responsibility cannot be determined. It is also not required if research under those conditions would be an unnecessary administrative burden. Research action is not usually required when a person accepts responsibility for the loss, damage, or  destruction  of  government  property  and volunteers to reimburse the government. At the discretion of the commanding officer or the designated representative, investigative reports required by other appropriate DOD component regulations may be used in lieu of the research under the following circumstances: • No death or injury is involved. • No possible claim against the government exists. Items are determined to be scrap by an inventory manager. • Material is cannibalized or otherwise unaccounted for in the repair department. • Residue of material cannibalized in the repair department is considered to have scrap value only. • Samples of petroleum products are sent to a laboratory for examination and testing. These samples are not normally returned. 4-18