instructor will be. The department head will review and
approve each Monthly Training Plan and keep copies of
all the Monthly Training Plans. The PBFT uses the
compiled package as its primary tool in scheduling
Weekly Training Schedule
Each week after the PBFT, the department heads
will provide each training group within the department
a copy of a single Department Weekly Training
Schedule. The single schedule should include all
training applicable to the department. No changes to this
weekly schedule should be made without approval of
the department head. This schedule indicates when and
where the training will be conducted.
The true measurement of training performance is
the training record. Your basic objective in keeping
training records is to record training in the simplest
manner possible. Retain training records only as long as
specified by the command. Keep the minimum amount
of information required to document the following:
Who received the training.
What training was accomplished.
When the training was accomplished.
What training remains to be accomplished.
Training records are regularly examined as part of
the administrative portion of many inspections at most
Investigators usually inspect training records when
looking into safety-related incidents. They use them to
determine whether existing training requirements are
adequate to prevent further injuries or damage.
DIVISION OFFICERS NOTEBOOK
The Division Officers Notebook is a useful
reference readily available to you. In it you should keep
precise records of training and qualification information
about your personnel.
As you know, for personnel to advance in rate, they
must first complete their personnel advancement
requirements (PARs). The opportunity for your
personnel to advance depends on current and future
vacancies within their rating. However, their ability to
advance depends on the knowledge, performance, and
experience they receive through training.
Frequently monitor each persons progress and
completion of all eligibility requirements for
advancement. You can find the eligibility requirements
for every rating in the Advancement Handbook for Petty
Officers, NAVEDTRA 71000.
AUTOMATIC DATA PROCESSING,
SNAP II, AND COMPUTER FILES
Todays fleet sailor lives in a complex,
ever-changing environment that involves increasing
operating tempos and decreasing manpower
inventories. Our sophisticated Navy equipment and
weapons systems continue to demand more of your
professional time. At the same time, you must perform
routine but equally important administrative functions.
To the fleet sailor, there seems to be no end to the
increased administrative responsibilities.
The Shipboard Nontactical Automatic Data
Processing System (SNAP II) was designed specifically
to reduce the administrative workload. The goals of the
SNAP II are as follows:
To collect information only once
To provide maximum automated interface with
other fleet- or shore-automated information
To require minimal supply, maintenance, and
To require no additional shipboard personnel
When properly used, the SNAP II or other computer
systems can provide you with instant access to most of
the training, administrative, and manpower
management data you will need.
Safety and training are closely related. Training
programs should promote mishap prevention through
hazard awareness. Such training can be on-the-job,
classroom, or formal Navy school instruction. Training
in superior commands links directly to combat
Although you should avoid scheduling training for
trainings sake, pertinent required training is extremely
valuable. The PBFT ensures time and resources are
allotted for training. Monitor, evaluate, and document
your units training programs on an ongoing basis to