Chapter 4 Management Information

Military Requirements for Chief Petty Officer
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CHAPTER 4 MANAGEMENT INFORMATION 1. 2. 3. 4. LEARNING OBJECTIVES Upon completion of this chapter, you should be able to do the following: Explain the procedure for preparing and sub- 5. mitting a budget request. Recognize the steps involved in effective goal 6. setting. 7. Identify the supervisory responsibilities for maintenance and material management. 8. Explain the procedure used in counseling personnel. Recognize the procedures for staffing and evaluating personnel. Describe how to prepare and present a brief. Describe how to review naval correspondence and messages. Identify the steps used to review and submit corrections to the command S t a n d a rd Organization and Regulations Manual (SORM). This chapter begins with a description of the budget process. You will then be shown how you can influence the local budget process through preparation of a divisional budget. The divisional budget will then be discussed as a control device to reach divisional goals and objectives. Supply is an important part of your job as a chief. You are responsible for the procurement, care, preservation, stowage, inventory, and disposal of stores, equipment, and repair parts. Along with supply responsibilities, you are also responsible for supervising the maintenance and material management (3-M) systems in your division. Both of these areas are interrelated and will be discussed. Counseling personnel is an important super- visory role the chief becomes involved in. You will be expected to counsel personnel in professional, personal, and performance matters. You will perform the staff function of management by interviewing, assigning, and evaluating division personnel. You will become more involved in the communication process as your responsibilities increase. You should be familiar with how to prepare and present a military brief. You should also have a working knowledge of naval correspondence and messages. The last topic discussed in this chapter is your role in reviewing and submitting changes to the command’s Standard Organization and Regula- tions Manual (SORM). PREPARING AND SUBMITTING A BUDGET REQUEST Preparing and submitting a budget request is a form of long-range planning. The Navy budget year runs from 01 October through 30 September. You should plan your divisional budget for the same period of time. This 1-year plan will allow you to schedule important events your division will be involved in such as overhauls, intermediate maintenance availabilities, and special projects. You can also determine your budget using the plan of action and milestones, program evaluation and review technique (PERT), or Gantt charts as discussed in chapter 3. This section of the chapter will examine the budget process, preparation of 4-1

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