Most shop stores use simplified issue pro-
cedures that require a minimum of paperwork by
the customer. Typically, the customer tells the
Storekeeper in the shop store what item is needed.
The Storekeeper issues the material and prepares
the requisition. The customer receives the material
and returns to work. The remainder of the paper-
work is completed by the shop store supply
Self-Service Stores. Self-service stores are
commonly referred to as servmarts. They are
normally established to furnish nontechnical types
of materials, such as office supplies, tools, and
janitorial supplies. These stores are operated on
a self-service basis that permits the customer to
select material from shelf stock. The customer
presents a requisition in payment at a checkout
counter for the materials selected. The customers
can shop at their own convenience, selecting
substitute items for those items that are
temporarily out of stock.
Rapid Communication and Delivery Systems.
Rapid communication and delivery systems are
established on several shore stations. Customers
use the telephone or some other rapid communica-
tion system to request needed material. The
material is then delivered to the work area. This
type of system is commonly established to
support the aviation maintenance program at
naval air stations.
MATERIAL DIVISION. The material
division is concerned with the physical handling
of the supply departments stock of materials.
This division maintains warehouses and
storerooms and receives, stores, and issues
material. The labor and equipment branch of the
material division is responsible for all material-
handling equipment, such as forklifts, trucks, and
When a retail issue organization is not
established, all material is issued from warehouses
or storerooms operated by the material division.
The customers should become familiar with the
types of materials that are stored in each
warehouse or storeroom.
CONTROL DIVISION. The major compo-
nent of a control division is the stock control
branch. If a retail issue organization cannot
provide the requested material, the stock control
branch will forward your requisition to the main
supply department for procurement action. In the
supply department, the issue control branch
maintains records of each requisition received and
the action taken. This allows you to trace a
requisition for material that has not been
The stock control branch is responsible for
maintaining stock records and assuring adequate
stock levels to support station operations. Any
information that would alter the material require-
ments for future support should be brought to the
attention of this branch.
The receipt control branch monitors and
expedites material from outside sources. The
method used to receive or transmit information
to these various supply internal components is
usually found in a local instruction.
Shipboard Supply Departments
Supply departments afloat are generally
organized into five divisions: S-1 through S-5, The
S-1 division (stores division) is the only division
discussed here; the other divisions are concerned
with food service, disbursing, ships store, and the
wardroom. Depending on the ships size, it could
have additional supply divisions. For example, on
a large ship such as an aircraft carrier, S-6
provides aviation stores, and S-7 is the data
STORES DIVISION. The stores division
orders, receives, stows, and issues general stores
and repair parts and maint sins related records.
Under the Ships Maintenance and Material
Management (3-M) program, a supply support
center may be established within the stores
division as a single point of contact between
supply and maintenance personnel. The specific
duties of a supply support center are detailed in
the Ships Maintenance and Material Management
(3-M) Manual, OPNAVINST 4790.4B. Generally,
the supply support center receives requests and
provides material identification and status
In ships without a supply support center, these
duties are normally performed by storeroom
personnel and the supply office. The supply
office further processes requisitions for not
carried and not in stock items and furnishes
status information to the customer.
MATERIAL CATEGORIES. Let us briefly
review the categories of material for which the
supply department afloat is responsible.