Cost-effectiveness–Controls consume moneyand man-hours. Unless a control system will save morethan it costs to implement, look elsewhere for a solution.As you apply these principles of control, you mustconsider the time frame in which your controls operate.Controls operate in three modes in relation to time:feedforward, concurrent, and feedback.Feedforward control–This control, the mostdynamic of the three, is designed to discover problemsbefore they occur. Drawbacks to feedforward control arethe heavy investment of time and the detailedmanagement required to make this system work. Amaintenance manager who adjusts leave and libertyschedules to meet anticipated workloads is practicingfeedforward control.Concurrent control–This type of control effectscorrections as they are needed. It does not predict them.When the process under control deviates fromacceptable limits, concurrent control steps in andcorrects problems as they occur. When you walk, youconstantly monitor your stride and balance to avoidfalling. This is concurrent control.Feedback control–Feedback control fixes aproblem “after the fact.” For instance, a defensecontractor who discovers during final testing that acomponent has a defective design must scrap theproduction run and fix the problem. The contractor maylose money on that one production run, but that is betterthan a congressional investigation for sending defectiveparts to the fleet.There are as many ways of attaining control as thereare managers!Even standard control methods arepersonalized by individual managers to suit personalinclinations and individual situations.METHODS OF CONTROLControl techniques or methods are generallydescribed as either quantitative or nonquantitative.Quantitative MethodsQuantitative methods use data and variousquantitative tools to monitor and control productionoutput. Two common quantitative tools are budgets andaudits. By far the most widely recognized quantitativetool is the chart. Charts used as control tools normallycontrast time and performance. The visual impact of achart often provides the quickest method of relatingdata. A difference in numbers is much more noticeablewhen displayed graphically. Most charts are versions ofeither the Gantt chart or the Program Evaluation andReview Technique (PERT).BUDGETS. –By far the best known control deviceis the budget. Budgets and control are, in fact,synonymous. An organization’s budget is an expressionin financial terms of a plan for meeting theorganization’s goals for a specific period. A budget is aninstrument of planning, management, and control. Weuse budgets in two ways. First, we use them asestablished facts that must be factored into ouroperational planning. Second, we use them to preparenarrative descriptions and financial information that ourchain of command uses in its annual request andmanagement of its funds. At present, the Department ofthe Navy (DON) uses two major budget systems. Theseare zero-based budgeting (ZBB) and the planning,programming, and budgeting system (PPBS).AUDITS. –Internal auditing provides anindependent review and appraisal of accounting,financial, and other nontactical operations. As amanagement tool, the audit measures and evaluates theeffectiveness of management controls. The Naval AuditService provides an independent audit of programs,activities, systems, and procedures. It also provides anindependent audit of other operations involving the useof funds and resources and the accomplishment ofmanagement goals. Budgets and audits are addressed indetail in Financial Management in the Navy,NAVEDTRA 10792-E.Nonquantitative MethodsNonquantitative methods refer to total or overallcontrol of performance rather than specific processes.These methods use tools such as inspections, reports,directsupervision,andperformanceevaluation/counseling to accomplish goals.TOTAL QUALITY LEADERSHIPThe DON has recently adopted the concept of TotalQuality Leadership (TQL) as the means of meetingDON needs into the 21st century. Executive Order12637, signed April 27, 1988, establishes theProductivity Improvement Program for the federalgovernment. TQL IS THE NAVY’S ANSWER TOTHIS ORDER.The concept behind TQL revolves around a changefrom leadership by results to leadership by process(quality) improvement. The manager’s task is tocontinually improve each and every process in his or her4-15
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