administrating and operating the unit are in keeping with
plans and polices of the Navy Department and of fleet
and type commanders.
Establishing a Units Directives System
Four steps are necessary to establish a units
directives system so that it will comply with the
Directives Issuance System:
A unit instruction is published that prescribes
what directives are to be issued, responibilities
of originators, functions of directives control
points, instructions for departmental and
divisional use of the system, and standards for
A second unit instruction is published issuing
Directives binders and instructions for their use
and maintenance are prepared for distribution.
Unit members are educated in the proper use of
the system. This is probably the most difficult
step, but it is essential to ensure the system will
Integrating Directives From Higher Authority
Many policies and procedures affecting
administration and operation of a unit are issued as
instructions by the CNO, the various bureaus and
systems commands, and fleet and type commanders.
Usually they apply to the overall administration or
operation of the unit. The commanding officer may have
to interpret or amplify these instructions before they can
be used by the unit. The commanding officer then must
provide for their issuance and ensure they are available
for ready reference by personnel.
When a command receives enough copies of an
outside directive, it should route a copy to each
department for filing in the departmental current
directives binder. If only a few copies are received, one
copy, after it has been routed, should be filed in the
department primarily concerned with its subject matter.
One copy of each directive received is filed in the
directives control point.
Integrating Publications From External
Many manuals and publications issued by higher
authority contain material concerning personnel
administration, tactical information, communications,
and equipment operation. Such information should be
issued throughout the unit.
The Directives Issuance System requires units to
establish directives control points to control the issuance
of directives. In small units where the number of
directives issued is limited, one directives control point
can keep the directives system in order. However, in
large units, the handling of all directives in, for example,
the captains office, may place too great a burden on that
office. In such cases, these large units often establish
separate directives control points for each department in
addition to the units directives control points.
The captains office is normally designated as the
control point for all directives signed by the
commanding officer or the executive officer. A
department heads administrative assistant or senior
yeoman usually performs the functions of the directives
control point for instructions and notices issued or
received within the department. Division directives
should also be cleared through this point to ensure
standardization within the department. The functions of
this control point are independent of those of the units
control point, but they are performed parallel with the
functions of the department.
The systems operations within the organization are
evaluated on a continuing basis at the directives control
point. Directives are analyzed and recommendations are
made for improvements when appropriate. Besides this
general function, the following specific tasks are
performed at the directives control point:
Each directive is reviewed for compliance with
directives standards before it is signed. Directives are
checked for proper signature, clearances, format,
identification, security requirements, editorial
standards, subject numbers, and references. The
currency, need, completeness, and possible overlap of
or conflict with other directives are also determined.
Consecutive numbers are assigned to new instructions
after signature, and dating is ensured before final
The proposed distribution of each directive is
reviewed to find out if it is appropriate and accurate.
That avoids overdistribution and ensures adequate
stocking of directives to ensure efficient initial and
Master up-to-date sets of incoming and outgoing
directives (or locator cross-reference sheets when