prepare supplemental guides for each division. He or she
must then set forth the responsibilities and relationships
for each assignment within the department.
Department and division organization manuals are
frequently the object of scrutiny in a variety of
inspections. An inspection of your organization manual
can reveal whether your division or department is on
target and functioning as prescribed. Your manual
should describe the organizational structure, duties, and
authority associated with key billets and the procedural
guidelines related to mission accomplishment. It should
include equipment operation procedures, casualty
control procedures, and watch organization and
watch-standing procedures.
DIVISION OFFICER’S NOTEBOOK
Frequently, you, as a division officer, will want a
summary of the files you keep for administrative
purposes. Your division officer’s notebook serves that
purpose well. We have no hard-and-fast rules on what
should or should not make up a division officer's
notebook. You can customize it to meet your
requirements. It is, after all, a management tool for you
to use as you see fit. Some information you may want
to include in your division officer’s notebook is as
follows:
Division Officer’s Personnel Record Form,
NAVPERS 1070/6 (fig. 3-1)
Counseling sheets
Copies of special request chits
Copies of leave chits
You may also want to keep an indexed section in
your notebook as a ready reference containing the
following:
A list of your spaces and the petty officer in
charge
A listing of the collateral duties of your division
and the individuals assigned
A copy of the Enlisted Distribution and
Verification Report about your division
A copy of the manpower authorizations affecting
your division
A summary of watch, quarter, and station bill
assignments
A summary of training and school requirements
WATCH, QUARTER, AND STATION BILL
Few things are more annoying than having your
sailors missing from their assigned station, therefore,
delaying the execution of an evolution. The watch,
quarter, and station (WQS) bill is a poster-sized form
that is a composite of other unit bills. It is conspicuously
posted in division spaces. It summarizes the assignment
of division personnel to duties and stations within each
of the unit bills. Its primary purpose is to be a convenient
reference to inform division personnel of their regular
and special assignments.
For units under the ship manpower document
(SMD) or squadron manpower document (SQMD), the
WQS bill serves as a battle bill, It uses billet numbers
to assign personnel to battle stations.
WQS BiII Construction and Preparation
The typical watch, quarter, and station (WQS) bill
is filled in with pencil. Updates reflect changes, such as
personnel gains or losses, promotions, or reassignment
of responsibilities. The WQS bill lists every person
assigned to your division and their major assignments.
By referring to the battle bill, you may extract the
following information:
Billet numbers
Watch-station titles
Division responsible for filling the billet
Main rate required to fill the billet
Navy enlisted classification coded (NEC)
required to perform the watch-station task
Your division is required to provide personnel for
various other details. Become familiar with the jobs to
which your sailors may be assigned by reviewing the
SORN. A unit bill sets forth policy for assigning
personnel to duties or stations, for executing specific
evolutions, or for accomplishing certain functions. The
following are some examples of unit bills and the
policies they cover:
ADMINISTRATIVE BILLS —Cleaning and
preservation, formation and parade, personnel
assignment, personnel recall, and zone inspection
OPERATIONAL BILLS —Civil disaster, flight
operations, replenishment, visit and search,
boarding and salvage, and prize crew
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