prepare supplemental guides for each division. He or she must then set forth the responsibilities and relationships for each assignment within the department. Department and division organization manuals are frequently  the  object  of  scrutiny  in  a  variety  of inspections. An inspection of your organization manual can reveal whether your division or department is on target and functioning as prescribed. Your manual should describe the organizational structure, duties, and authority associated with key billets and the procedural guidelines related to mission accomplishment. It should include equipment operation procedures, casualty control procedures, and watch organization and watch-standing  procedures. DIVISION OFFICER’S NOTEBOOK Frequently, you, as a division officer, will want a summary of the files you keep for administrative purposes. Your division officer’s notebook serves that purpose well. We have no hard-and-fast rules on what should or should not make up a division officer's notebook. You can customize it to meet your requirements. It is, after all, a management tool for you to use as you see fit. Some information you may want to include in your division officer’s notebook is as follows: Division Officer’s Personnel Record Form, NAVPERS 1070/6 (fig. 3-1) Counseling sheets Copies of special request chits Copies of leave chits You may also want to keep an indexed section in your notebook as a ready reference containing the following: A list of your spaces and the petty officer in charge A listing of the collateral duties of your division and the individuals assigned A  copy  of  the  Enlisted  Distribution  and Verification Report about your division A copy of the manpower authorizations affecting your division A summary of watch, quarter, and station bill assignments A summary of training and school requirements WATCH, QUARTER, AND STATION BILL Few things are more annoying than having your sailors missing from their assigned station, therefore, delaying the execution of an evolution. The watch, quarter, and station (WQS) bill is a poster-sized form that is a composite of other unit bills. It is conspicuously posted in division spaces. It summarizes the assignment of division personnel to duties and stations within each of the unit bills. Its primary purpose is to be a convenient reference to inform division personnel of their regular and special assignments. For units under the ship manpower document (SMD) or squadron manpower document (SQMD), the WQS bill serves as a battle bill, It uses billet numbers to assign personnel to battle stations. WQS BiII Construction and Preparation The typical watch, quarter, and station (WQS) bill is filled in with pencil. Updates reflect changes, such as personnel gains or losses, promotions, or reassignment of responsibilities. The WQS bill lists every person assigned to your division and their major assignments. By referring to the battle bill, you may extract the following  information: Billet numbers Watch-station titles Division responsible for filling the billet Main rate required to fill the billet Navy  enlisted  classification  coded  (NEC) required to perform the watch-station task Your division is required to provide personnel for various other details. Become familiar with the jobs to which your sailors may be assigned by reviewing the SORN. A unit bill sets forth policy for assigning personnel to duties or stations, for executing specific evolutions, or for accomplishing certain functions. The following are some examples of unit bills and the policies they cover: ADMINISTRATIVE  BILLS  —Cleaning  and preservation, formation and parade, personnel assignment, personnel recall, and zone inspection OPERATIONAL BILLS —Civil disaster, flight operations, replenishment, visit and search, boarding and salvage, and prize crew 3-5