When applicable, properly using and selecting
appropriate message handling instruction(s) or
The following is a recommended checklist for
message drafters to use when preparing a message for
MESSAGE DRAFTERS CHECKLIST
1 1 .
1 2 .
Correct page numbering.
Time of file same on all pages of multipage
OPS or ADMIN. and OPSIG(s) as required,
Correct placement of FROM/TO/INFO/
XMT addee line.
Valid short title.
Office codes if applicable.
Authorized use of AIGs/CADs.
Addressees requiring more than one line have
second and subsequent lines indented five
Numerical designators spelled out in address.
Accounting data included on message
containing commercial addresses.
Correct symbols used: ZERO (0) and
14. RADDRs correctly formatted.
15. RADDRs addressed to AIDs/CADs.
16. Correct SSIC.
1 7 .
1 8 .
1 9 .
2 0 .
2 1 .
2 3 .
2 4 .
Subject line included.
References are complete and in proper order.
NOTAL/PASEP used if applicable.
Distribution correctly prepared.
No more than 69 characters to each line.
Proper use of correction tape.
Proper OCR font used.
The message releaser is a properly designated
individual authorized to release a message for
transmission in the name of the orginator. In addition
to validating the contents of the message, the releasers
signature affirms compliance with message-drafting
instructions. Also, the releasers signature authorizes
transmission of the message.
The message releaser is responsible for the
Establishing message staffing and processing
procedures, within the scope of his or her
authority, designed to prevent inordinate delays,
eliminate backlogs, and foster an even flow of
Ensuring either OPS or ADMIN is typed in
the MESSAGE HANDLING INSTRUCTION
Ensuring all personnel under his or her control
are briefed and understand the meaning and
importance of MINIMIZE
Deciding whether the message qualifies for
electrical transmission or should be sent via
Ensuring the drafter has complied with
NTP 3(H) and supplemental instructions, with
particular attention paid to classified messages