If your message or correspondence is
classified, you should check the document
manually. A good desk reference set is a must.
As a minimum you should have:
A standard desk dictionary and thesaurus
Hedges Harbrace College Handbook or
Chicago Style Manual
Telecommunications Users Manual, NTP
U.S. Navy Plain Language Dictionary,
NTP 3, SUPP-1(K)
Department of the Navy Correspondence
Manual, SECNAV Instruction 5216.5C
Naval Terms Dictionary
Ensure the message or correspondence is brief,
simple, and clearly written. Elements of well-
written messages or correspondence include the
Introductionstate the purpose.
Bodydiscuss the subject.
Closingpresent your conclusions or
Appendix or enclosuresinclude pertinent
details (not always required).
Begin your review by making sure the docu-
ment is in the correct format. Read the document
for content. If you have questions about the
accuracy of the information, ask the petty officer
who wrote the document to clarify your questions.
Check the document for mechanical defects. You
do this by making sure each sentence starts with
a capital letter, each sentence ends with the
appropriate punctuation, and the appropriate
words begin with capital letters. Make sure
spelling is correct and redundant words or
sentences are deleted.
SHIPS ORGANIZATION AND
REGULATIONS MANUAL (SORM)
Your commands Standard Organization and
Regulations Manual (SORM) is a command-
specific version of the Standard Organization and
Regulations of the U.S. Navy (SORN). The
SORM should be arranged in the same manner
as the SORN and contain detailed bills as they
apply to your command. This section covers your
responsibility to keep the SORM current and
The purpose for updating the SORM is to
make sure you are operating your work center or
division using the most up-to-date information
and procedures available. The SORM should be
updated at least annually to remain current.
Reasons for the annual update include the
Instructions have been issued, deleted,
changed, or revised
Equipment has been added, deleted, or
REVIEWING THE SORM
You should review the SORM every time an
event occurs that effects the normal operation of
your work center or division. Review the section
of the SORM relevant to the event to see if a
change in the SORM is warranted. You are in the
best position to determine if and how much
changes in instructions or equipment affect the
SORM. Do not rely on the commanding officer,
executive officer, department head, or division
officer to notice if the SORM needs to be updated.
They do not have the time or the detailed
knowledge that you do.
PREPARING AND SUBMITTING
CHANGES TO THE SORM
You have been doing your job and have not
had an event that changes the normal operation
of your work center during the last year. Do you
need to review the SORM? Of course you do!
Review the areas of the SORM that affect your
work center or division. Compare the listed
references in each section to the latest copy of the
commands master directives and issuance list.
Your administrative office should have a 5215
master list that contains all instructions applicable
to your ship.